The EasyBills journal

Numbers, kitchens, and the paperwork in between.

Practical writing for independent restaurant owners -- costing, compliance, and how the product works.

28 Sept 2026 · 7 min read

A Daily Routine for Every Role: How Restaurants Stay Profitable Without Chasing Numbers

Most restaurants lose money in small, quiet ways: a dish with no recipe, a card fee nobody recorded, waste nobody logged. A daily routine for each role, checked against real records, stops them before they add up.

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Ask a restaurant owner what their profit was yesterday and most will give you a sales figure instead. That isn't carelessness. Profit depends on a dozen small records being right: what each dish costs to make, what was thrown away, what the staff cost, what the card machine kept, what was spent on supplies. If any of those is missing, the profit figure is wrong, and nobody finds out until the month ends and the bank balance doesn't match the feeling.

More from the journal

18 more posts
7 Oct 2026 · 8 min

EasyBills vs Petpooja vs DotPe (2026): One App or a Stack of Them

EasyBills runs the whole restaurant from one app. Petpooja and DotPe’s Rista need add-ons, separate products or other software for the books, payroll, purchases and staff routines. Compared from each company’s own website.

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27 Sept 2026 · 6 min

Restaurant POS That Works Without Internet: Why Offline Mode Actually Matters

What happens to a restaurant’s billing, kitchen tickets and table management when the internet drops — and what to actually check before trusting a POS’s "offline mode" claim.

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27 Sept 2026 · 5 min

The New UPI Charges from October 2026: What It Actually Means for Restaurants

From 15 October 2026 a 0.4% MDR applies to UPI payments to merchants above ₹2,000. What it means for a restaurant’s pricing, reconciliation and books — and who is actually exempt.

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27 Sept 2026 · 6 min

Prep List Template for a Restaurant Kitchen (and How to Stop Guessing Quantities)

How to build a prep list that matches what you will actually sell, not a guess — par levels, using sales history, and what to do with what is left over.

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27 Sept 2026 · 6 min

Restaurant Opening and Closing Checklist (Free Template)

A practical opening and closing checklist for a restaurant, split by who actually does each task, plus the cash and stock checks that catch problems before they become losses.

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27 Sept 2026 · 7 min

Swiggy and Zomato Commission: How Much It Really Costs, and How to Price For It

What Swiggy and Zomato actually take from every order once GST, payment fees and ads are added in, and how to price your menu differently on each channel without losing track of your margin.

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27 Sept 2026 · 6 min

AI Assistant for Restaurants: What It Can Actually Do (and What It Can’t)

A restaurant AI assistant that answers real questions about your own sales, costs and staff in plain language — what it can do, what it deliberately cannot touch, and what it costs.

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19 Sept 2026 · 7 min

Restaurant Billing Software in India: What to Look For Before You Buy

A practical checklist for choosing restaurant billing software in India: GST-ready invoices, offline mode, KOT, inventory, accounting, hardware and honest pricing.

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19 Sept 2026 · 5 min

Menu Engineering: How to Find Which Dishes Actually Make You Money

Menu engineering plots every dish by popularity and margin. Learn the four categories — stars, plowhorses, puzzles and dogs — and what to do with each.

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19 Sept 2026 · 6 min

How to File GSTR-1 for a Restaurant: A Step-by-Step Walkthrough

A practical walkthrough of preparing and filing GSTR-1 for a restaurant: reconciling invoices, B2B vs B2C, delivery-app orders, credit notes and due dates.

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19 Sept 2026 · 6 min

Restaurant Accounting Basics: The 5 Numbers Every Owner Should Know

Sales are not profit. These five numbers — sales by payment mode, food cost, prime cost, dish margin and P&L — tell you how your restaurant is really doing.

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19 Sept 2026 · 6 min

Restaurant Inventory Management: A Practical Guide for Small Restaurants

A practical routine for restaurant inventory: par levels, weekly counts, wastage tracking, receiving checks and linking stock to recipes so it depletes on its own.

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19 Sept 2026 · 9 min

QR Code Ordering for Restaurants: How It Works, What It Costs, and How to Run It Free

How QR code ordering and payment work, what QR ordering really costs a restaurant in India, and how to run it free, or with counter billing for ₹100 a month.

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19 Sept 2026 · 7 min

Food Cost Percentage Formula (+ Free Calculator and Worked Example)

The food cost formula with a free calculator, a worked example, what a good food cost percentage is, and how to cost a single dish down to the plate.

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19 Sept 2026 · 6 min

GST on Restaurants in India: 5%, 18% and the Composition Scheme Explained

How GST works for restaurants in India: the 5% rate without input tax credit, the 18% exception, composition scheme eligibility, service charge and delivery apps.

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5 Sept 2026 · 4 min

5 Signs Your Restaurant Has Outgrown Spreadsheet Inventory

A spreadsheet works fine for a while. Here’s how to tell when it’s actually costing you money every week.

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28 Aug 2026 · 4 min

Why Your POS Sales Never Quite Match Your Bank Deposits

It’s the single most common complaint about restaurant billing software -- and it’s almost never fraud. Here’s what’s actually going on.

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12 Aug 2026 · 5 min

GSTR-1 vs GSTR-3B: What Every Restaurant Owner Actually Needs to File

Two returns, two different jobs -- here’s what each one actually covers, and why missing one quietly costs you input tax credit.

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One useful email a month. Nothing else.

Costing templates, compliance dates, and what we’re shipping.